Medical Writing

Online Databases That A Medical Writer Can Rely Upon

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Research is a crucial part of the writing, and good research skill is one among the essential qualities of a medical writer. Out of the time required for creating a write-up, typically 50% of the time is spent on researching the topic for relevant information. Effective research allows a writer to gain in-depth knowledge about the topic, source authentic information in lesser time and improve the credibility of the write-up.

Searching for relevant piece of information from the ocean of information available online is like looking for a needle in a haystack. It is a skill! Poor research skills in a writer, can be mentally exhausted, and can be potentially time-consuming and annoying. However, there are reliable online research databases that can help a medical writer overcome these hindrances. These databases allow the writer to narrow down their search to obtain focused information.

PubMedPubMed is a free search engine, a digital repository that has biomedical literature, life science journals and online books. It comprises of more than 30 million citations that may include links to full-text content from PubMed Central and publisher websites. The PubMed User Guide details various search options available in the database.

Quick tips

  • Combine the keywords using AND or OR operator to search the concepts. The word “AND” finds the intersection of the concepts,  “OR” finds any one of the concepts.
  • Field tags will limit the search to particular field. For example [ti] to search a title word, [au] to search an author name word etc.
  • Other filters of article type, timelines etc can be used for narrowing down the searches and getting search results that are focused and relevant.

EMBASE Embase claims to be the world’s most comprehensive biomedical literature database. It has biomedical literature from 1947 to the present day providing up-to-date biomedical information.

Quick tips

  • Search more than one word or phrase by separating them with OR and put them in brackets (heart attack or myocardial infraction or MI).
  • Look for the article link icon on the reference details to get the full text of the document.
  • EMBASE provides an option to print or email your search results.

The Cochrane Library – The Cochrane Library is a collection of databases in medicine and other healthcare specialties. They generate authoritative and reliable information, unconstrained by commercial and financial interests.

Quick tips

  • Search different words with same root using * i.e.cardio* will search for cardiovascular diseases, cardiotocography, etc.
  • To search multiple terms, use AND to combine all terms | OR combines similar terms into one big group and NOT will exclude term from the search.
  • Add to search engine option saves your search history done so far.

In addition to the ones, mentioned above, there are other databases also that a writer can explore. Some examples include ERIC, EBSCO, EthOS, Web of Science, SCOPUS, etc. There are others which are domain specific such as PEDro for physiotherapy research, PsychINFO for psychology and psychiatry research, and CINAHL for nursing and allied health research.

These online resources have extensive information with smart filters that supports a medical writer in obtaining more accurate results. It is recommended for a medical writer to get familiar with these resources to obtain valuable studies for their work/projects. There are various health websites that claim to have reliable data, however, websites with the extensions .gov or .edu are generally recommended by medical community.

Medical writer

Role of a Medical Writer in a CRO

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Contract Research Organisations, otherwise called as CROs, provide contract-based services for Pharmaceuticals, Biotechnology and Medical devices companies at various stages of their drug development. The activities that a CRO undertakes include preclinical studies, clinical research and clinical trials, regulatory activities, and pharmacovigilance. CROs have technical competency and expertise in performing these activities. The company that outsources these overwhelming activities to a CRO is called a sponsor or client company. The CROs add value to the sponsor companies by reducing the time required to bring the drug into the market.

CRO’s usually hire highly qualified personnel holding life science related degrees. Among the various staff, medical writers play a crucial role in a CRO in handling the variety of documents involved in the drug development and its reporting. A medical writer who understands the drug or device development process and regulatory activities is an important asset for the team. The key function of a medical writer is to develop accurate, clear, and compliant documents as per the project and the regulatory requirements.

A medical writer in a CRO is required to create and maintain a wide spectrum of documents, few of them include:

  • Protocol writing: It is a detailed document that demonstrates the guidelines for conducting the clinical trial, it contains the study objectives, design, methods, assessments, and statistical data.
  • Investigator’s brochure: It is an updated document that outlines the entire clinical trial process to the investigator.
  • Clinical Study Reports: Popularly called as CSRs are detailed documents that describe the methodology followed and the results obtained in a clinical trial.
  • Informed consent forms: The document reflects the study participant’ agreement to be a part of the study, and contains the purpose of the research and his/her role, which is usually explained to them before seeking their willingness.
  • Efficacy or Safety summaries: These crucial documents are official records of adverse reactions occurring due to the investigational drug during the clinical trial phase.
  • New Drug Applications (NDA): NDA is submitted by a sponsor company to the FDA for approval to sell and market the drug. The NDA includes detailed information about safety, efficacy, benefits vs risks, and package inserts.
  • Patient Narratives: These documents are summaries of adverse events experienced by patients during the clinical trial. Narrative writings involve patient profiles, review of data sources, and identification of events which require a narrative. 
  • Package Inserts: These are documents included in the package of a medication and provide information about that drug and its use.
  • Manuscripts – This document is a publication-ready account of the important findings of the study. The manuscript is published in journals to let the peers know about the study and its results.  Clinical research manuscripts usually include: Introduction, Methods, Results, and Discussion (IMRAD)

Medical writers in CRO collaborates with bio-statisticians, medical specialists, scientific experts and sponsors to develop high quality documents abiding to the ICH GCP requirements. Here are few considerations to be hired as a medical writer in a CRO:

  • Background – Life sciences degree like medicine, pharmacy, biotechnology and chemistry are usually preferred.  
  • Experience – Previous experience or knowledge about clinical trials, regulatory affairs or pharmacovigilance can be an advantage.
  • Certification – A certification program in medical writing may provide necessary exposure to the various clinical research and regulatory documents.
  • Soft skills – Apart from good writing skills. a medical writer must have good oral communications and project management skills.

CROs usually aim to proliferate the markets with their newly launched products, and preparing these communication materials becomes crucial for creating the identity for the products. Medical writers perform a key role in enabling this process. If you are the one who is looking out for an adventurous profession and are good in juggling multiple works, medical writing is the profession you must explore!